Director of Special Collections and Archives


The Director of Special Collections and Archives will provide a vision and leadership for managing and using the unique special collections and archives to support and expand modes of research, teaching and scholarly communications. The Director is responsible for developing programs and services to care for and promote special collections that chronicle the history of the College by providing access to archival resources, teaching primary research skills and fostering the creation of new knowledge.

Union College
Schenectady, NY
Application Deadline: 
Review of applicants begins February 12. Applications accepted until position filled
More Information: 

The Director will collaborate with the Kelly Adirondack Center staff, Curator of Art and Exhibitions and the College Librarian to raise awareness of the College’s cultural resources and heritage to students, faculty, alumni, donors and the wider community. The Director is responsible for stewarding and providing access and preservation for the collections and rare books, instruction and exhibition services provided by the unit. The Director coordinates the unit’s website development, digitization, cataloging, reference and instruction with the Director of Digital Scholarship and Public Services and the Director of Digital Infrastructure and Technical Services. In fulfilling the Library’s responsibility as the intellectual and informational hub of the College, the Director will seek partnerships with the College community to support teaching and research using archival and rare books, digital scholarship, exhibitions and research projects. The Director will actively engage and seek input from the campus community to develop the collections and promote the use of primary research materials for the curriculum. The Director is responsible for managing, supporting and developing a diverse library faculty and staff. The Director will serve on the library’s Library Planning Team to work collaboratively to advise the College Librarian on strategy, budgets, and program development. The Director is also expected to pursue a focused program of professional development and scholarly activity.

II. Qualifications – Include required education, work experience and skills

  • Master’s degree in library or information science required from an ALA-accredited program with advanced coursework in archival management or a Masters of Archival Studies.
  • Minimum of seven years of experience in academic library management in an academic special collections or archives setting.
  • Knowledge of emerging digital technologies and an understanding of how technology has and continues to transform academic libraries, digital scholarship and teaching.
  • Demonstrated commitment to undergraduate education.
  • A successful record of progressively responsible experience in employee development, change management and team building, including a demonstrated commitment to building and supporting a diverse and inclusive library faculty and staff.
  • Demonstrated knowledge of current principles, best practices and standards of special collections and archives.
  • Demonstrated ability to learn, experiment, and advance skill sets to meet challenges associated with emerging technologies.
  • Demonstrated commitment to undergraduate education.
  • Excellent communication skills both orally and in writing.
  • Demonstrated experience in strategic planning, project planning and management, implementing and assessing program services.
  • Evidence of effectiveness in librarianship, as well as scholarly activity and professional service, as required for the initial appointment at the academic rank of Associate Librarian.
  • Experience with grant writing and project management.
  • A successful record of working collaboratively with library colleagues, faculty, administrators, staff and students to accomplish goals.
  • Is safety conscious.

III. Responsibilities – Provide brief overview of general job duties; list in order of importance; italicize those duties that are essential functions (i.e. core duties)

  • Lead, manage and assess all archival and special collections functions of the unit.
  • Manage appraisal, arrangement, description and creation of access tools for archival records, including correspondence, photographs, financial records, administrative files, publications and objects.
  • Oversee loans, acquisitions, cataloging and access for the Special Collections and Archives unit.
  • Create programs and services to engage students and faculty with the collections.
  • Verify data entry, cataloging and metadata standards for the archival and book collections, manage and maintain related content management databases (ArchivesSpace) for archival materials, electronic finding aids and inventories.
  • Advise and support archival and special collections functions of the Kelly Adirondack Center.
  • Collaborate with the College Librarian, Director of Special Collections and Archives, and Director of Public Services to set strategic direction for the library, develop policies and budgets, coordinate programs, services and effective workflows.
  • Hire, develop, evaluate and mentor a diverse library faculty (1FTE) and staff (1FTE).
  • Plan for preservation and conservation of the archival and rare book materials.
  • In collaboration with College Administration, participates and determines records management and retention schedules. Manage off-site storage of archival records.
  • Pursue grant opportunities and assists with College Relations including library events, exhibitions, and donor relations.
  • Actively represent the College regionally and nationally in consortia, associations and pursue and plan for continued professional development.
  • Participate in exhibitions, reference and instruction.
  • Contribute to Campus committees and attend campus events to cultivate relationships supporting the Library’s mission to enrich the overall academic experience.
  • Maintains knowledge of academic library trends through literature, social media, attending conferences and professional development. Pilot ideas learned through networking with colleagues and at professional meetings and related conferences.
  • Conducts research to meet requirements of position and promotion.

To apply: